Title Finance and Administration Director, Swaziland
Department Name Program Delivery
At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.
Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.
Pact seeks a Finance and Administration Director for the proposed USAID-funded project entitled Swaziland Ready, Resourceful, Risk Aware (Triple R): OVC, Adolescent Girls and Young Women. The objective of the project will be to prevent new HIV infections and reduce vulnerability among orphans and vulnerable children (OVC), adolescent girls (AG) and young women (YW) in Swaziland. The project is expected to result in mitigation of the impact of HIV, reduction in new HIV infections, and improved HIV clinical outcomes for the above target groups.
The Finance and Administration Director will be responsible for the overall financial
management of the organization. S/he will oversee the effective and appropriate use of financial
resources of the project, develop effective mechanisms to monitor the expenditures. S/he will
ensure implementation of administrative, financial, and human resource policies in line with USG
regulations. Please note that this position is contingent upon award of funds.
Financial and Grants Management:
Lead and implement policies, guidelines and criteria for the management of project finances and sub-grants in accordance with Pact standards and donor regulations
Provide leadership on all budget, expenditure monitoring and monthly financial reporting.
Develop project budgets and identify and implement strategies to ensure spending is on track and in line with project implementation
In collaboration with HQ-staff, prepare and submit financial reports and cash requests to donors.
Work closely with Pact headquarters to ensure compliance and effective and proactive fiscal management of Pact Swaziland
Provide technical assistance and training to staff and grantees on administrative policies and procedures for grants management, including advising sub-grantees on financial accounting, reporting, procurement, and other compliance practices associated with the program
Support grants-related management activities beginning from pre-award assessments, monitoring/compliance visits, and close-out procedures
Review and supervise the monthly payroll for project staff
Manage the performance appraisal and performance management system for the project
Ensure staff policies are up to date, aligned with USG and Pact policies, and provide HR training to staff as needed
Reconcile the provident fund schedule and ensure that the premiums are paid
Advise the financial advisor of the retirement annuity and risk coverage regarding new staff, dismissals and submit withdrawal / enrolment forms to the provident fund
Review the medical aid accounts and liaise with the medical aid fund for additions and deletions
Review and approve the tax year-end report and process IRP 5 and other tax certificates
Ensure workmen’s compensation insurance is up to date
Ensure that project personnel files are up to date
Advertise and lead recruitment process for vacant project positions
Oversees project office operations to ensure its effective functioning
At least 10 years of experience working as finance and administration director
Experience with managing USAID programs
Master’s Degree or higher in accounting, finance, business administration or related field
Local candidates highly encouraged to apply
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.