Programme Policy Officer NOC

ABOUT WFP

The United Nations World Food Programme (WFP) is recognized as the leading solution provider and partner in the struggle to end hunger and malnutrition and particularly for its efforts to reach those furthest behind first.

 

Being the frontline agency of the United Nations system that delivers innovative hunger solutions to 81 countries each day worldwide; WFP’s 14,800+ strong staff share a vision and commitment to end hunger by 2030.  Tackling the causes – not just the symptoms – and operating in the remotest corners of the world, with all logistical means necessary, WFP’s results-focussed team provides nutritious and life-saving food and cash assistance when necessary. Bringing unrivalled experience and operating in the world’s most high profile, difficult environments, WFP upholds the humanitarian principles of humanity, integrity impartiality and neutrality.

In successfully achieving the Sustainable Development Goal 2 (SDG 2) i.e Zero Hunger by 2030, the WFP team actively fosters partnerships with governments, communities, local authorities, civil societies, other UN agencies and the private sector.

For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger.

ORGANIZATIONAL CONTEXT

The Department for International Development (DFID) and Swiss Development Corporation (SDC) have requested WFP to provide services to SADC in order to implement the regional vulnerability assessment and analysis (RVAA) Strategic Plan 2017-2021. The five-year project was approved by DFID/SDC and SADC in April 2017. WFP will provide technical assistance to VAA in SADC and Member States (MS) to achieve the following outcomes: 1) Regional VAC structures strengthened and incorporated into SADC administrative and financial structures; 2) VAA approaches and methods strengthened, harmonised and integrated; 3) RVAA information products visible, accessible and influential to regional and national policies, strategies and programmes; 4) Enhanced regional learning, innovation and resilience building.

 

The overall objective of the technical service provision over the next 2-3 years is to: 1) Strengthen the technical capacity of VACs to broaden/integrate complex and emerging issues into the VAA (chronic vulnerability, poverty and resilience) and 2) add value to VAA by increasing technical rigor, coordination, quality and comparability of the analysis. In the longer term and by 2021, the programme seeks to contribute to the institutionalisation of the RVAC and NVAC system resources, and capacity to integrate various VAA tools and approaches for national planning processes and programme responses.

 

JOB PURPOSE

The Programme Officer is responsible for the overall coordination of project implementation, quality assurance and budget planning & fund management. The position will be based in Johannesburg working closely with RVAA Technical Support Team based in Gaborone. He/she will work closely with the Technical Services Consultant on the day-to-day implementation of the RVAA programme.

 

KEY ACCOUNTABILITIES (not all-inclusive)

Key activities:

 

Project Management

  • Monitor programme implementation and proactively flag any issues in resource utilization, delays in receipt of deliverables, and quality of deliverables.
  • Ensure that the programme is implementation is in line with the workplan milestone and key deliverables.
  • Conduct day-to-day communications with SADC and the RVAA Technical Support Team based in Gaborone on work plans and scheduling activities to ensure that the reporting from the Technical Support Team is up-to-date.
  • Proactively identify risks that are related to implementation of the work plan or the quality of the programme and proposed relevant solutions.

Quality Assurance and Compliance

  • Organize training for technical team and staff on good business practice.
  • Apply value-for-money principles and look for opportunities to optimize resources when selecting service providers and planning activities.
  • Oversee programme quality and timeliness.

Budget planning and fund management

  • Review budget plans, monitor and analyses project financial performance and make recommendations in compliance with WFP rules and regulations to support financial analysis and optimization of resources.
  • Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
  • Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision making.
  • Review, compile and analyze budget data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.
  • Maintain communication with a number of stakeholders regarding project funds management matters related processes, to clarify any discrepancies and optimize use of funds.
  • Supervise the Finance Associate.

Donor reporting

  • Compile regular and timely progress reports for donors.
  • Provide ad hoc updates on programme implementation status to donors and SADC.

Perform other duties as required.

 

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree (or its university equivalent) in a relevant development discipline or Programme Management.
Language: Fluency in both oral and written communication in English is essential. Working knowledge of French and/or Portuguese, an asset.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives : Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
  • Be a force for positive change : Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
  • Make the mission inspiring to our team : Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
  • Make our mission visible in everyday actions : Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

  • Look for ways to strengthen people’s skills : Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
  • Create an inclusive culture : Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
  • Be a coach & provide constructive feedback : Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
  • Create an “I will”/”We will” spirit : Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)

Performance

  • Encourage innovation & creative solutions : Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
  • Focus on getting results : Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
  • Make commitments and make good on commitments : Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
  • Be Decisive : Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

  • Connect and share across WFP units : Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
  • Build strong external partnerships : Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships
  • Be politically agile & adaptable : Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
  • Be clear about the value WFP brings to partnerships : Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level
Programme Lifecycle & Food Assistance

 

Displays ability to identify the main hunger problem at the national or subnational level to design and implement context-specific programmes that integrate complex analysis and the full range of food assistance tools.
Transfer Modalities (Food, Cash, Voucher)

 

Demonstrates the ability to design, implement, monitor and provide oversight over effective and efficient programmes deploying different transfer modalities.
Broad Knowledge of Specialized areas (i.e. Nutrition, VAM, etc.)

 

Demonstrates the ability to interpret basic data in the context of WFP specialised fields to contribute to technical programme design, implementation and monitoring.
Emergency Programming

 

Displays ability to translate understanding of programme principles in emergencies and protracted conflict situations into relevant, effective, and context specific approaches
Strategic Policy Engagement w/ Government

 

Develops thorough recommendations using multiple inputs (e.g., government counsel, research, own experience) to strengthen national or subnational entities and government owned food and nutrition security programmes..

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

8 years’ experience conducting food and nutrition security assessments and/or managing donor-funded programmes.

 

Knowledge and Skills: 
Familiarity with assessment and analysis and capacity building processes in Southern Africa region, project management skills. Strong oral and written communication skills, including report writing. High levels of inter-personal skill, tact, diplomacy, negotiation and facilitation ability. Strong project and team management skills. Strong networking and partnership building skills. Knowledge of WFP as well as SADC processes and experience in reporting to donors.

 

DEADLINE FOR APPLICATIONS

23 July 2017

 

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